The post The SUM Function in Excel vs. SUMIF and SUMIFS appeared first on onsite-training.com.

]]>You can find the AutoSum button in these locations:

- On the
*Home*tab in the*Editing*group. - On the
*Formulas*tab in the*Function Library*group.

Like most of the features in Excel, there is more than one way to use the SUM function.

**Related:** 7 Excel Functions That Will Make Your Life Easier

Let’s examine how the SUM function works. There are a couple of methods you can use.

You can *type* the sum function. In the example (above), if you wanted to add up the column of numbers under Amount, you could:

- Click in cell
**D12**. - Type
**=SUM(D4:D11)**. - Press
**ENTER**.

Or, if you’d rather not type the sum function, you can click the AutoSum button instead. Using AutoSum, you could:

- Click in cell
**D12**. - Click the
**AutoSum**button in the*Home*>*Editing*group.

*Excel automatically highlights the range D4:D11.* - Click the
**AutoSum**button again to confirm or press**ENTER**.

Most people find the SUM function very useful but there are things it won’t do. Using the Toronto Technology Partners spreadsheet example (above), how would we analyze the revenue this company made from training?

We could sort the list according to the services provided and carefully add up the entries related to training but that would be cumbersome and much more difficult if the list of transactions was longer.

So what is an Excel user to do? You can use the SUMIF function!

The SUMIF function will calculate a running total from a series of values, if entries meet a condition that you specify. Here is the syntax for the SUMIF function:

Like every function in Excel, the SUMIF function starts with an equals sign (=), followed by the function name and a series of arguments inside parentheses.

The SUMIF function accepts 3 arguments:

**range**– the range of cells you’ll evaluate, or compare, with your criteria.**criteria**– contains the number or expression you’ll use as a condition to evaluate each entry in ‘range’.**sum_range**– the numbers that will be added to a running total, if an entry in ‘range’ meets your criteria.

Let’s return to our example.

To calculate total training revenue, you would:

- Click in cell
**C15**. - Type
**=SUMIF(B4:B11,B15,D4:D11)**. - Press
**ENTER**.

In this example, B4:B11 represents the range of cells we’re examining. B15, our criteria, refers to a cell containing the word ‘Training’. D4:D11 are values we will add to a running total, for rows matching our criteria.

The SUMIF function is very powerful but you’re limited to evaluating a single condition. Thinking about our example, you can calculate revenue for a given service or location but not both. What if we need to determine total training revenue booked in Toronto? You could use the SUMIFS function!

The SUMIFS function will calculate a total from a series of values – and it lets you evaluate multiple conditions.

Here is the syntax for the SUMIFS function:

The SUMIF function accepts multiple arguments:

**sum_range**– numbers that will be added to a running total, if values in criteria_range1 match our criteria.**criteria_range1**– the range of cells being evaluated by criteria1.**criteria1**– the number or expression used to determine whether values in criteria_range1 match our first condition.

Let’s look at one more example.

To calculate a total for training related to training in the Toronto area, you would:

- Click in cell
**C15**. - Type
**=SUMIFS(D4:D11,B4:B11,B15,C4:C11,B16)**. - Press
**ENTER**.

In this example D4:D11 represents the series of numbers we’ll add up, if our conditions are met. B4:B11 is the range used to identify services being offered. B15 stipulates that the service we’re interested in is ‘Training’. C4:C11 is the range used to identify the location where services were provided. B16 indicates that we’re only interested in services provided in ‘Toronto’. The total revenue for training provided in Toronto is $3,000.

Have you used SUM, SUMIF, or SUMIFS? The first time I encountered SUMIFS, I thought it was a typo! Let me know what you think these functions – or tell me if there’s another topic you’d like to me to write about – in the comments below!

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]]>The post Excel Autosave to the Rescue appeared first on onsite-training.com.

]]>**Related:** 35 Best Excel Keyboard Shortcuts

How often has this happened to you? You’re working on several spreadsheets throughout the day. You’ve been updating one worksheet for several hours and you’ve been checking other spreadsheets for information – opening them as needed – until you have a bunch of Excel files open. Now it’s time to go home.

As you close the first spreadsheet, Excel asks if you want to save changes. You really didn’t make any changes so you click “Don’t Save”. The next spreadsheet prompts you… and your answer is the same. With one eye on the clock, you click one “Don’t Save” message after another including the last file. The one you REALLY should have saved!

Filled with regret, you do some quick mental calculations to determine how many hours you’d have to work to recreate the lost spreadsheet… then you remember something you read on a blog. Excel Autosave has your back!

To make sure you’re protected, you should examine the current settings for Excel Autosave. Do this now, so you can avoid being stressed out later:

- Select the
**File**tab on the Ribbon. - Click
**Options**.

*The Excel Options dialog box appears.* - Select the
**Save**tab. - In the Save workbooks section, make sure that
**Save AutoRecover information every 10 minutes**and**Keep the last autosaved version if I close without saving**are both selected then click**OK**.

If you close an Excel file that has never been saved, these are the steps you would take to recover the file:

- Say a silent prayer (if you’re so inclined).
- Open Excel.
- Click
**Open Other Workbooks**.

- Scroll all the way to the bottom of the Recent Workbooks list and click
**Recover Unsaved Workbooks**.

- Excel displays a list of unsaved workbooks. Open the most recent file.

- Once Excel opens your workbook, click the
**Save As**button to save the file.

While a file is open, Excel keeps up to five versions of your workbook, according to the AutoRecover interval set in the Excel Options dialog box (see Excel Autosave Location, above). If you close a previously saved workbook but don’t save the most recent changes, only the last Autosave version will be available.

To restore a previous version of an Excel file you are editing, follow these steps:

- Select the
**File**tab on the Ribbon and verify that**Info**is selected. - Under
*Versions*, select the worksheet you’d like to restore.

- Click the
**Restore**button.

- Click
**OK**to overwrite the last saved version with the selected version.

If you close a previously saved Excel file without saving the most recent changes, you can recover the last Autosaved version by following these steps:

- Select the
**File**tab on the Ribbon and verify that**Info**is selected. - Under
*Versions*, select the worksheet that Excel captured when you closed the file without saving.

- Click the
**Restore**button.

- Click
**OK**to overwrite the last saved version with the selected version.

I hope this article saves you some time and stress. Has your computer crashed while you were using Excel? Were you able to recover your data? Let me know in the comments below!

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]]>The post 5 Great Tips for Using Excel Autofill appeared first on onsite-training.com.

]]>Here are 5 tips for using Excel Autofill guaranteed to help you work more efficiently!

You can copy text or numbers with the Excel Autofill feature. In the example (below), I used the fill handle to copy the number **10** from cell *B2* to *C2:E2*. Similarly, I copied my name from *B4* to *C4:E4*. I use Autofill to quickly copy text and numbers to adjacent cells all the time. It’s so much faster than copy and paste!

Think of a fill series as a pattern. You can use the fill handle to implement several types of patterns in Excel. Dates, numbers, or headings for financial reports can be entered quickly using Autofill. In the example (below), I have entered days of the week, a series of months, and some typical headings that might be used in a financial report.

The other type of fill series that people ask about involves creating a series of numbers. Patterns like these:

- 1, 2, 3, 4…
- 5, 10, 15, 20…
- 10, 20, 30, 40…

In each case, you want to enter 2 values into adjacent cells so that Excel can determine the relationship between them, then you drag the fill handle to continue the sequence. In the next screen capture, I have highlighted cells **B6:C6** and, when I drag the fill handle to the right, Excel will fill in the next cells with *30*, *40*, *50*, and so on…

In this example, I changed the font in cell **B2** to *Arial Black*, *12pt*, *italic*, with a *yellow fill colour*. Then I dragged the fill handle to cell **E2** and let go of my mouse button. I clicked the **Auto Fill Options** button and selected **Fill Formatting Only**.

Sometimes Autofill works a little too well. If I type **Excel 2016** into a cell and drag the fill handle down, Excel wants to increment the ‘2016’ part of the cell and I get *Excel 2017*, *Excel 2018*, etc. If you don’t want Autofill to do this, click the **Auto Fill Options** button and select **Copy Cells**.

If you’re trying to drag the fill handle but Excel just isn’t responding, click the **File** tab on the *Ribbon* and select **Options**. In the *Excel Options dialog box*, navigate to the **Advanced** tab and make sure that the **Enable fill handle and cell drag-and-drop** checkbox is selected.

Do you use autofill in Excel? Which technique do you like best? Answer in the comments below!

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]]>The post Top 5 Tips for Using Sparklines in Excel appeared first on onsite-training.com.

]]>Here are 5 tips for using sparklines in Excel:

For maximum impact, you should display sparklines adjacent to your data. You want people to immediately understand the connection between the numbers in your spreadsheet and the little charts representing your figures.

Make it easy for people to understand the information in your spreadsheet. If you’re trying to highlight trends like an increase in sales, or a decline in product defects, use a *line chart*. For a comparison of revenue or units sold, a *column chart* will do the job nicely. Tracking investments? The *win/loss chart* is the obvious choice!

Use checkboxes in the *Sparkline Tools* > *Design* group to display data points representing the high point, low point, negative point, etc. These options offer a useful way to help people interpret the information in your spreadsheet.

There are several ways you can format your charts. You can choose a colour for your entire chart in the **Style Gallery** or you can choose colours for specific data points using the **Marker Color** control in the *Sparkline Tools* > *Design* > *Style* group.

If you need to append additional data to your spreadsheet, you can easily add more charts. Create additional rows for your data as required then highlight the cells containing your sparklines and drag the fill handle down to add more!

Here is a quick tutorial on creating and working with sparklines.

- Selecting the range where your charts will be displayed. In the example (below), I have selected
**F4:F8**.

- Next, select the type of chart you want. I selected
**Column**from the*Insert*>*Sparklines*group on the Ribbon.

*The Create Sparklines dialog box appears with the Location Range box already filled in.* - I enter
**B4:E8**in the*Data Range*box and click**OK**.

- Excel displays my charts!

Sparklines are easy to create and they add visual interest to your spreadsheet, making your data easier to understand. And remember: these little charts are dynamic. If you modify the source data, everything will update automatically!

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]]>The post Master the Excel IF Function in 3 Easy Steps appeared first on onsite-training.com.

]]>Now think about how that process might work. Imagine that there’s a checkbox on the form restaurant employees use to take orders. The box says “delivery requested”. If the box is checked (the condition is true), a $3.00 charge is added to the customer’s order. If the box is not checked (the condition is false), no additional charges are added.

This article will help you master the Excel IF function in 3 easy steps.

Although there aren’t any checkboxes in Excel’s IF function, it uses the same logic as the restaurant example presented above. Here is the syntax for the IF function:

Like every other function, the Excel IF function starts with an equals sign (=), followed by the function name and a series of arguments inside parentheses.

The Excel IF function accepts 3 arguments:

**logical_test**– think of the logical test as a statement that you make about your data. Something like “the customer has requested delivery”.**value_if_true**– do*this*if logical_test is true. In the restaurant example, value_if_true amounts to “Add $3.00 to the customer’s order.”**value_if_false**– do*this*if logical_test is false. If the customer hasn’t requested delivery, no additional charge is added to the customer’s order.

Let’s work our way through a specific example. The spreadsheet (below) shows a variety of food orders, with a few of them being delivered to customers’ homes. To evaluate whether or not a delivery charge should be added to the order, we’ll use the IF function.

To enter the IF function, I’ll click in cell **D4** and type **=IF(C4=”YES”**.

*C4=”Yes”* is the logical_test. Notice that I’m not asking a question. I’m not asking does C4 = “Yes”? I’m stating that *C4 does =”Yes”*.

Next I’ll type **,B4+$F$3**.

*B4+$F$3* is the value_if_true argument. It adds the $3.00 delivery charge to the food order, *if logical_test is true*. You should also note that $F$3 is an absolute cell reference. We’ll need to refer to this cell in each instance of the formula as we copy it to the other rows in the spreadsheet.

Lastly, I’ll type **,B4)** and press **ENTER**.

*B4* is the value_if_false argument. *If logical_test is false*, a delivery charge is not added to the order and the base cost of the order (in cell B4) is displayed in cell D4.

Once the function has been entered in cell D4, we can copy it to the remaining cells in D5:D8 using the fill handle.

What if the restaurant offered free delivery for orders over $10.00? We would need to test for multiple conditions by nesting Excel’s AND function *inside* the IF function. Check out the formula (below).

The AND function has been placed in the value_if_true position of our IF statement. Basically the function says “if C4=’Yes’ AND the cost of the order in cell B4 is less than $10, charge $3 for delivery. Otherwise, don’t add an extra charge”.

Now you know just enough about Excel’s IF function to be dangerous! Have you incorporated the Excel IF function into any of your spreadsheets? Let me know in the comments below!

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]]>The post 7 Excel Functions That Will Make Your Life Easier appeared first on onsite-training.com.

]]>**Related:** 7 Powerful Tips to Help You Master Excel Formulas

Let’s look at an example.

In the spreadsheet (below), we want to calculate a total for all product categories in Q1. We could use a formula but it wouldn’t be very efficient. It would make a lot more sense to use a function.

Excel functions are built-in calculations. They take input supplied by the user, perform a calculation, and return a result. All functions look very similar. They all start with an equals sign (=), followed by the function name, an opening bracket, one or more arguments, and a closing bracket.

Now that we know what Excel functions are, let’s look at the 7 functions that will make your life easier!

The SUM function is used to add up a series of numbers. Excel users do this all the time. It’s so common, that Microsoft has added a button specifically for this function on the Ribbon.

Let’s revisit our example. Instead of typing a long, cumbersome formula to calculate a total for all product categories in Q1, we’ll use the SUM function.

To calculate a total using the SUM function, I would click in cell **B8** and type **=sum(B3:B7)** then press **ENTER**. Alternatively, I could click in cell **B8** and press the **AutoSum** button in the *Home* > *Editing* group on the Ribbon.

The AVERAGE function calculates the average value for a range of cells. In the spreadsheet (below), let’s figure out what the average total sales are for this company by quarter.

To calculate the average, I would click in cell **B10**, type **=average(B8:E8)**, and press **ENTER**.

The COUNT function determines how many cells in a range contain numbers. Let’s figure out how many product categories are represented by numbers in Q1. In order to obtain an accurate result, I’ll omit row 8 from the range of cells specified in the COUNT function.

To determine how many product categories there are, I would click in cell **B11**, type **=count(B3:B7)** and press **ENTER**.

The MIN function is used to determine the lowest value in a range. Let’s identify the lowest quarterly sales amount across all product categories and include all four fiscal quarters.

To determine the lowest value, I would click in cell **E10**, type **=min(B3:E7)**, and press **ENTER**.

The MAX function is used to determine the highest value in a range. In this example, I’ll figure out the highest quarterly sales amount across all categories and quarters.

To determine the highest value, I would click in cell **E11**, type **=max(B3:E7)**, and press **ENTER**.

The TODAY function adds the current date to a selected cell. This function doesn’t require an argument.

To add the current date to your spreadsheet, select a cell, type **=today()**, and press **ENTER**.

The CONCATENATE function joins, or combines, the contents of two cells. In the example (below), I have listed the names of several actors from the 1970’s… (Google them if you want to – they’re all real people!)

I have listed the actors’ last names in column A and their first names in column B. I’ll combine first and last name in column C, using CONCATENATE.

To combine each actors’ first and last name, I would click in cell **C6**, type **=concatenate(B6,” “,A6)**, and press **ENTER**. The completed function could then be copied to adjacent cells using the fill handle or copy and paste.

What do you think of my list of functions? How many of these do you use? Have I left out any important functions? Answer in the comments below!

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]]>The post Absolute Cell References: An Overview for Non-Geeks appeared first on onsite-training.com.

]]>Absolute cell references do not change when you move or copy them. You can refer to the same value in a series of calculations. You create a formula once, copy it to multiple cells, and produce accurate results every step of the way.

Before we talk about absolute cell references, we should take a look at Excel’s default behavior when performing calculations: *relative* cell references.

Relative cell references change as you move or copy them.

Let’s look at an example. In the spreadsheet (below), I have entered a formula that will calculate the price of coffee multiplied by the quantity ordered. The formula is **=B3*C3**.

To calculate subtotals for the additional items in the worksheet, I don’t have to manually create a separate formula for each row, I simply position my pointer over the fill handle and drag down. The formula gets copied to every cell from D4 to D7.

Here’s the best part. The calculations are accurate for each item in the list. Relative cell addressing caused each instance of the formula to update relative to its position in the worksheet. In row 3, the formula is **=B3*C3**. In row 4, the formula is **=B4*C4**. In row 5, the formula is **=B5*C5**. You get the idea.

Here is one more screenshot, showing the formulas in our spreadsheet.

An absolute cell reference is like a constant in math. You can refer to a specific cell in your calculation and, if you move or copy the formula, the cell reference won’t change. In our next example, we’ll calculate tax on the subtotal for each item on the menu.

To create a formula with an absolute cell reference, I’ll click in cell **E3** and type **=D3*H2** but *I won’t press ENTER*. Instead, I’ll press the **F4** button on my keyboard then press **ENTER**. The final formula is **=D3*$H$2**. The dollar signs ($) let Excel know that the H2 cell reference should *not* change as it is moved or copied.

To calculate tax for the remaining items, I can drag the fill handle down to copy the formula to E4:E7. The $H$2 cell reference will not change and valid amounts are calculated for each row.

Take a look at the formulas and the absolute cell reference for $H$2.

If you have learned everything you need to know about absolute cell references, or your head is starting to hurt, you can stop reading now. You’re not going to offend me… but there is one more type of cell reference left to talk about: the *mixed cell reference*. Mixed cell references have a dollar sign in front of the column letter *or* the row number (not both).

As usual, an example might be helpful. In our next worksheet, we want to calculate discounted pricing for large orders. There are several levels of discounted pricing available but we only have to enter one formula to perform all of the calculations. Let’s see how it works!

I’ll click in cell C4 and type **=B4** then I’ll press the **F4** button on my keyboard *3 times* so the B4 cell reference turns into **$B4**. $B4 means that the column (B) part of the cell reference won’t change as it’s moved or copied but the row (4) piece will.

Next, I’ll type ***(1-C3** and press the **F4** button on my keyboard *twice*. Finally, I’ll add a closing bracket and press **ENTER**.

When I copy the formula across to D4:F4, all of the pricing scenarios for coffee are calculated with 100% accuracy.

To finish the discounted pricing example, I’ll use the fill handle to copy the formulas down to C5:F8.

Discounted pricing has been calculated for all menu items, using a range of quantities.

Using a combination of relative, mixed, and absolute cell references will help you create a single formula that can be copied to a range of cells and produce accurate results every step of the way.

I hope you have found my explanation of this topic useful. If you liked the article, please share it with your friends on social media!

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]]>The post How to use the VLOOKUP Function in Excel appeared first on onsite-training.com.

]]>Whether you realize it or not, you probably already know how VLOOKUP works. Take a look at the airport departures sign (above). If I told you that you were on flight EF 0506 to Toronto, would you be able to tell me what time your flight leaves? Of course you would!

VLOOKUP is based on a sequence of steps that most people use on a regular basis. Here’s what happens when you look for your departure time:

- You look in the first column for flight
**EF 0506**. - You locate Flight EF 0506.
- You scan across to find the departure time.

Your flight leaves at 5:20… better make your way to the gate!

VLOOKUP follows the departures board example closely. It scans down the first column of data in a range and, when it finds a match, it returns a related value from another column in that row.

VLOOKUP requires 4 arguments. Here is the syntax (or format) of the parameters needed when you use it:

I’ll explain each parameter as we enter a VLOOKUP function in Excel.

Think about the airport departures board scenario. I want to find out when my flight to Toronto leaves. First, I need to look up flight **EF 0506**. I could type “EF 0506” into the VLOOKUP function but I’m better off using a cell reference.

I’m going to click in cell **B19** and type **=vlookup(B18**.

*Don’t forget the equals sign!*

In the departures table, our source data is contained in the range **A3:E14**. Remember, VLOOKUP will always scan the leftmost column of the selected range for a match so select your table array carefully. Also, if you are going to copy the function to other cells so you can perform several lookups, you need to refer to the table array using absolute addresses ($A$3:$E$14).

I’ll type a comma (**,**) then drag to select cells **A3:E14**.

In the departures table, ‘time’ is in **column 3**.

I’ll type another comma (**,**) followed by the number **3**.

The closest match is appropriate in certain circumstances when the first column contains numbers. In this example, we want to find an exact match for flight EF 0506.

I’ll type another comma (**,**) followed by the word **false** and a **closing bracket** then I’ll press **ENTER**.

In our example, the complete VLOOKUP function would be:

**=VLOOKUP(B18,A3:E14,3,FALSE)**

I hope you’ve enjoyed my explanation of Excel’s VLOOKUP function. It’s one of the most popular topics in our Excel Data Management course. If you like this article, please share it with your friends via social media.

If you have any questions about VLOOKUP, or there is another topic you’d like to read about, let me know if the comments below!

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]]>The post 7 Powerful Tips to Help You Master Excel Formulas appeared first on onsite-training.com.

]]>**Related:** 7 Excel Functions That Will Make Your Life Easier

These 7 tips are a great first step toward mastering Excel formulas!

Formulas are used to perform calculations. Excel can use any of the mathematical operators you’re familiar with. You can add, subtract, multiply, or divide numbers in a spreadsheet.

Here are the symbols Microsoft Excel uses to represent mathematical operators.

MATHEMATICAL OPERATOR | SYMBOL |
---|---|

Addition | + |

Subtraction | – |

Multiplication | * |

Division | / |

Exponents | ^ |

Equals | = |

In Excel, all formulas start with an **equals sign** (**=**). While you can enter formulas using *values* (like **=2+5** or **=4*3**), most of the time you’ll use **cell references**. Using cell references in formulas ensures that calculations are accurate even if you change the values in your spreadsheet. Let’s look at an example.

In cell A3 (above), the formula adds values from A1 and A2, giving us a total of 15. When we use cell references, we’re basically saying “add the *value* in cell A1 with the *value* in cell A2”. If we change the value in one of the cells, the formula’s result is updated.

We changed the value in cell A2 (above) to 3 and the formula results were automatically updated to display the new total: 15.

There are two ways you can enter formulas in Excel. You can type cell references in a formula or you can click on the cells using your mouse.

Let’s look at how to type an Excel formula by entering cell references using your keyboard.

- Select the cell that will contain your formula and type an
**equals sign**(**=**).

*Notice that the equals sign appears in the selected cell and the formula bar.*

- Type
**B2+B3**.

- Press
**ENTER**, to complete the formula.

Instead of typing an entire formula, you can enter cell addresses by selecting specific cells using your mouse. This method is often called the ‘point and click’ technique. Here are the steps:

- Select the cell that will contain your formula and type an
**equals sign**(**=**).

- Using your mouse, select cell
**B3**.

- Type
**+**then select**C3**.

- Press
**ENTER**.

It doesn’t matter whether you type cell references within your formulas or you click on the cells using your mouse. It really comes down to personal preference. I find that clicking on the cells results in fewer mistakes.

We can use Excel’s fill handle to copy the formula down to the remaining cells in column D.

- Click to select cell
**D3**then carefully position your pointer above the fill handle in the cell’s lower right corner.

*Your mouse pointer should turn into a small, black ‘+’ sign.*

- Drag the fill handle down to cell
**D6**.

*Formulas are entered for all cells in the range.*

If you make a mistake, you don’t have to re-enter your formula. You can edit Excel formulas in the formula bar or directly in a cell.

In this example, the formula adds B2 and C3 – an obvious mistake.

Let’s look at both ways to edit this formula.

If you click in the formula bar after the C3 cell reference, Excel highlights the cells included in the calculation. Press **BACKSPACE** twice to delete the C3 cell reference, type **B3**, and press **ENTER**.

To edit a formula directly in this cell, double-click cell **B4** (or press **F2**). **BACKSPACE** over the C3 cell reference, click cell **B3**, and press **ENTER**.

All of this knowledge is useless, unless you apply what you’ve learned right away. Incorporate these skills into your day to day work as soon as possible and let us know how you’re doing.

Do you prefer to type cell references in your formulas or click on the actual cells? Do you edit formulas in the formula bar or make changes directly in the cell? Answer in the comments below!

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]]>The post 35 Best Excel Keyboard Shortcuts appeared first on onsite-training.com.

]]>In the current version of Excel, most commands are accessible via the Ribbon but, if you really want to work efficiently, you need incorporate a few keyboard shortcuts into your repertoire.

Knowing how to create a new workbook, save a file, or print the active worksheet using keyboard shortcuts will save a lot of time over the course of each day.

SHORTCUT | DESCRIPTION |
---|---|

CTRL + N | Create a new workbook |

CTRL + O | Open a workbook |

CTRL + S | Save the current workbook |

F12 | Display the Save As dialog box |

CTRL + P | Print the active worksheet |

CTRL + F4 | Close the current workbook |

ALT + F4 | Close Excel |

Using keyboard commands whenever possible will help you stay focused on your data and boost speed and accuracy.

SHORTCUT | DESCRIPTION |
---|---|

TAB | Move one cell to the right |

SHIFT + TAB | Move one cell to the left |

ENTER | Move down one cell |

SHIFT + ENTER | Move up one cell |

RIGHT ARROW | Move one cell to the right |

LEFT ARROW | Move one cell to the left |

DOWN ARROW | Move down one cell |

UP ARROW | Move up one cell |

PgDn | Move one screen down |

PgUp | Move one screen up |

ALT + PgDn | Move one screen right |

ALT + PgUp | Move one screen up |

CTRL + PgDn | Go to next worksheet |

CTRL + PgUp | Go to previous worksheet |

CTRL + HOME | Move to cell A1 |

CTRL + END | Move to last cell in worksheet |

F5 | Display Go To dialog box |

F7 | Check spelling |

F8 | Open thesaurus |

Modifying data in your worksheet is fast and easy using these Excel keyboard shortcuts. If you’re like me, you’ll likely use these shortcuts on a daily basis.

SHORTCUT | DESCRIPTION |
---|---|

CTRL + A | Select entire worksheet |

CTRL + Z | Undo |

CTRL + Y | Redo |

CTRL + X | Cut |

CTRL + C | Copy |

CTRL + V | Paste |

CTRL + F | Find |

CTRL + H | Replace |

ESC | Cancel |

I hope you find my list of Excel keyboard shortcuts useful. I didn’t want to include every shortcut available. These are just the Excel shortcuts I use every day. At first glance, the list may seem overwhelming but try to incorporate one or two shortcuts at a time.

When you enter data into an Excel worksheet, instead of clicking with your mouse to select the next cell, press **TAB** or **ENTER**. If you make a mistake, press **SHIFT** + **TAB** or **SHIFT** + **ENTER** to go back. The next time you need to copy data from one workbook to another, use **CTRL** + **C** to copy and **CTRL** + **V** to paste. Need to save your workbook? Press **CTRL** + **S**. Any effort that you put into learning these shortcuts will pay big dividends over time. You’ll work more efficiently in Excel and your confidence will soar!

Let me know how you’re doing with your new newfound Excel expertise. Have these keyboard shortcuts saved you any time? Are there any Excel keyboard shortcuts I should add to my list? Answer in the comments below!

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