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How To Use Strikethrough in Word to Cross Out Text

Microsoft Word has a robust set of tools for proofing and editing documents with other people but what happens if you don’t want to use Track Changes or someone on your team isn’t using Word?

You can use strikethrough to indicate that certain words or phrases within a document are unnecessary and should be deleted.

Before we look at how to do a strikethrough in Word, let’s start with some basic information. What is a strikethrough and why might you want to use it?

A strikethrough is a horizontal line drawn through text (like this) to indicate an error or highlight words that have been deleted. Strikethrough text is useful when more than one person is editing a document or you’re collaborating with someone who is using Google Docs or another word processor.

Sometimes a strikethrough is used to emphasize a change. This is especially useful if you want to show a price reduction. Anyone reading a document containing strikethrough text is able to see the original text and the revision.

Here’s an example:

“Our complete car detailing packages start at $199 $149.”

Other times you’ll use strikethrough to make a point or infuse humour into your narrative:

“I find blog articles about Microsoft Word quite boring engaging.”

How Do You Strikethrough in Word?

Strikethrough is a font attribute like bold, italic, or underline. Modifying a font attribute changes the appearance of text; it doesn’t change the text itself (or the words you’ve chosen).

This article covers how to do strikethrough in Word. If you’re a Google Docs user, check out this article: How to Strikethrough Text in Google Docs.

Now that you know what strikethrough is, you’re probably eager to know… Where is strikethrough in Word?

Here is how you cross out text in Microsoft Word.

Step #1 – Drag to select the text you want to format.

Step #2 – Click the Strikethrough button in the Home > Font group.

The Strikethrough button

To remove a strikethrough, drag to select the text and click the Strikethrough button or click Clear All Formatting. Both buttons are in the Home > Font group.

The Clear All Formatting button

Strikethrough Shortcuts in Microsoft Word

If you use strikethrough a lot, it might be worthwhile to use a shortcut to cross out text.

In this section, we’ll look at three strikethrough shortcuts. Use the one that’s easiest for you to remember and it’ll quickly become second nature.

Enough chatter, let’s look at the shortcuts!

Shortcut #1: Add Strikethrough to the Quick Access Toolbar

The Quick Access Toolbar is a customizable toolbar which displays commands that are accessible, regardless of which tab is selected on the Ribbon in Microsoft Word. To add the Strikethrough command to the Quick Access Toolbar, simply right-click the Strikethrough button in the Home > Font group and select Add to Quick Access Toolbar.

The Add to Quick Access Toolbar command

Now you can apply the strikethrough attribute to selected text by clicking the Strikethrough button next to the other commands on the Quick Access Toolbar.

In the screen capture (below), you can see the shortcut for Strikethrough that was added to the Quick Access Toolbar, along with the original button in the Home > Font group. While this might seem redundant, remember that commands on the Quick Access Toolbar are accessible regardless of which tab has focus on the Ribbon.

The Strikethrough button added to the Quick Access toolbar

Shortcut #2: Apply Strikethrough Formatting using Keyboard Shortcuts

Many font attributes can be applied using standard keyboard shortcuts. Ctrl + B applies bold formatting, Ctrl + I will italicize text, and Ctrl + U adds an underline.

While Microsoft Word doesn’t have a strikethrough hotkey, the following sequence will result in strikethrough being applied to any text you select.

Step #1 – Drag to select the text you want to format.

Step #2 – Press Ctrl + D to display the Font dialog box.

Step #3 – Press Alt + K to specify Strikethrough (the letter k is underlined).

Step #4 – Press Enter to close the Font dialog box and apply the strikethrough formatting.

The Font dialog box

Shortcut #3: Create a Keyboard Shortcut to Format Strikethrough Text

Microsoft Word allows you to easily associate custom keyboard shortcuts for commands you use often and, since there is no hotkey for strikethrough, adding a windows strikethrough shortcut to the ribbon is the next best thing.

Here is how you add a keyboard shortcut for the strike through command:

Step #1 – Select the File tab then click Options.

Step #2 – In the Word Options dialog box, select the Customize Ribbon category and click the Customize… button next to Keyboard shortcuts.

The Customize button in the Word Options dialog box

Step #3 – In the Customize Keyboard dialog box, select Home Tab in the Categories: box, select Strikethrough under Commands:, then click in the Press new shortcut key: box and type Alt + K. Click Assign then Close.

Alt+K shortcut key added in the Customize Keyboard dialog box

Step #4 – Click OK to close the Word Options dialog box.

I chose Alt + K as the custom keyboard shortcut to be consistent with the keyboard shortcut we used in the Font dialog box from the previous section.

At this point, we can highlight text and press Alt + K to toggle strikethrough on and off.

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By Michael Belfry

Working as a full-time training consultant, Michael provides Microsoft Office courses to government and private sector clients across Canada.